Estates and Facilities privacy notice
Please also note the separate car parking privacy notice for users of car parks on campus.
Purpose of this Notice
This Notice explains how we will collect and use your personal data.
We are the Data Controller for the personal data that we process about you.
Throughout this Notice, “University”, “we”, “our” and “us” refers to the University of Leeds. “You” and “your” refers to those data subjects using the University car parks.
Where does the University get your personal data from?
From time to time you may be asked to provide personal data to Estate Services in order to monitor the safety and security of the University, its premises, staff, students and visitors. You may also be invited to subscribe to newsletters or other activities regarding Campus Developments. When you are required to provide personal data the uses of this data will be explained at the point of collection.
From the University’s SAP (staff) and BANNER (student) CRM systems
In order to process maintenance requests, the personal data of staff will be retrieved from the University’s SAP system. This data includes name and email address. Student information is retrieved from BANNER in order to create Personal Emergency Evacuation Plans (PEEPS) in our Halls of Residences. This data includes names and addresses of our students.
From external sources
Where there is legitimate interest to do so the University will collect data from you from third parties in order to maintain the safety and security of the University, its premises, staff students and visitors. Our Asset Management team will have access to names of staff, suppliers, consultants or other professional contacts from Up2date in order to assess compliance information.
The purposes for which we process your personal data and the legal basis for that processing
The processing of your personal data is necessary for the performance of the contract that you have entered into with the University.
If you do not want your personal data to be used in the manner described, then you will need to terminate your contract with the University of Leeds.
Automated collection of personal data
As with most other web servers, when you access the Estates and Facilities webpages certain information you provide will automatically be recorded by the University. This will include your IP address, browser type, and information relating to the page you last visited. This information is processed to estimate how much usage of the server is made by different categories of users and, in the event of a breach of security, may be used to aid detection.