Space brief for projects
Space Management
Providing information on space and property usage, to support business needs
The Estate Planning and Information Office keeps records of space and property and provides management information to support effective space usage.
The team is responsible for: the Space Management Database; leases and property acquisitions and disposals; the Estate Strategy, including day to day space management and allocations; benchmarking and reporting on space, including the Estate Management Record (EMR); the Campus Guide (handheld map), Mapboards and Signage Design Guide; and formal reporting on capital projects and space issues through Estates Committees.
UNIVERSITY SPACE PLANNING
Space solutions, aligned with the Estate Strategy.
SPACE MANAGEMENT DATABASE
A record of all owned and used accommodation.
ESTATE MANAGEMENT RECORD (EMR) AND BENCHMARKING
EMR and benchmarking of our Estate.
PROPERTY MANAGEMENT
Professional and specialist advice relating to estate management.
CAMPUS GUIDE AND SIGNAGE
Campus map updates and guidance on the design of signage.
REPORTING ON CAPITAL PROJECTS
Committee support for capital schemes.
Space planning
Support for identifying accommodation solutions, either by using existing space in a different way, or defining the need for change via a brief for projects, aligned to the Estate Strategy.
Some of the services provided are;
| Name | ||
|---|---|---|
| Head of Estate Planning and Information | Michele Troughton | m.m.troughton@leeds.ac.uk |
| Projects and Committee Administrator | Alistair Cunliffe | a.cunliffe@leeds.ac.uk |
| Data Systems Officer | Lee Jones | l.r.jones@leeds.ac.uk |
| Statistical Officer | Fiona Platt | f.platt@leeds.ac.uk |
Find out more about the Investment Appraisal Process and download Business Case templates at facilitiesdirectorate.leeds.ac.uk/investment-appraisal
Space Management Database
A room by room record of all accommodation used or owned by the University provides management information on space.
Some of the services provided are;
| Name | ||
|---|---|---|
| Data Systems Manager | Sami Wilson | s.j.wilson@leeds.ac.uk |
| Data Systems Officer | Lee Jones | l.r.jones@leeds.ac.uk |
| Property and Data Administrator | Melissa Greaves | m.r.greaves@leeds.ac.uk |
Space Reservation
A location booking system, integrated with the Space Database, provides the ability to book desks or rooms for the required time when working on campus.
Some of the services provided are;
| Name | ||
|---|---|---|
| Data Systems Manager | Sami Wilson | s.j.wilson@leeds.ac.uk |
| Data Systems Officer | Lee Jones | l.r.jones@leeds.ac.uk |
Estate Management Record (EMR) and benchmarking
Estate Management Record (EMR) and benchmarking of estate performance against other Higher Education Institutions.
Some of the services provided are;
| Name | ||
|---|---|---|
| Statistical Officer | Fiona Platt | f.platt@leeds.ac.uk |
| Data Systems Manager | Sami Wilson | s.j.wilson@leeds.ac.uk |
Property management
Professional and specialist advice relating to estate management.
Some of the services provided are;
| Name | ||
|---|---|---|
| Property Manager | Phil Dougill | p.dougill@leeds.ac.uk |
| Property and Data Administrator | Melissa Greaves | m.r.greaves@leeds.ac.uk |
Campus guide and signage
Campus map updates and guidance on signage.
Some of the services provided are;
| Name | ||
|---|---|---|
| Data Systems Officer | Lee Jones | l.r.jones@leeds.ac.uk |
Reporting on capital projects
Committee support for capital schemes.
Some of the services provided are;
| Name | ||
|---|---|---|
| Projects and Committee Administrator | Alistair Cunliffe | a.cunliffe@leeds.ac.uk |
Useful documents
Building List – Alphabetical
This is a list of the numbers allocated to buildings by Estates and Facilities. These numbers are different from those on the Campus Guide (Map). The list is number order. Last updated: May 2023.
Building List – Numerical
This is a list of the numbers allocated to buildings by Estates and Facilities. These numbers are different from those on the Campus Guide (Map). The list is number order. Last updated: May 2023.
Accommodation Survey Guidance
This guidance describes information held in the Accommodation Database. It is intended for use as a reference document when updating room data, particularly during the annual Accommodation Survey.
Accommodation Survey Progress Tracker
This tracker records the progress of the annual Accommodation survey. It shows when updated data has been removed by Estate Planning and Information and logs when those changes have been made in the Accommodation Database.
Campus Guide (map)
The Campus Guide is a map of the campus showing locations of buildings and their occupants and is available in the downloads section on the University of Leeds interactive map. The same map appears on map boards at key navigational nodes around campus.
Space Reservation Form (Request for new users – Planon Reservations)
The Space Reservation form enables new user requests for Planon reservations.
Signage Design Guide
The Signage Design Guide indicates standards for approved University signage and gives determined specifications to enable signs to be manufactured. It is available on request by emailing our Data System Officer at: l.r.jones@leeds.ac.uk
Space Release Forms
Space released by Facilities and Services must be left empty and clean. The space release form outlines the process for vacating space and is supplemented by a template for recording previous uses of hazardous substances in laboratories.
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